Property and facility managers
AED Program Management for Property and Facility Managers
AED building requirements vary by state and city, but every AED in a building you manage needs the same care: monthly checks, in-date pads and batteries, and a record. AED Log tracks AEDs, fire extinguishers and first aid cabinets across your whole portfolio.
45 days free. No credit card required. Then plans from $114 a year.
Do commercial buildings need an AED?
Some do. Certain states and cities require AEDs in specific kinds of buildings, and the AED law data in AED Log lists 41 states that require AEDs at specified locations. Check your state's AED law and your local building and fire codes.
Who is responsible in a managed building
In a multi-tenant building, an AED can belong to the owner, the management company or a tenant, and whoever owns it takes on its upkeep. Write down who checks each unit, and keep the records where the next manager can find them.
What applies once you have one
The same data lists 34 states that require owners to properly inspect and maintain their AEDs, and 24 with AED placement reporting rules. See the rules for your state on AED laws by state.
How many AEDs should a building have?
Enough that someone can bring an AED to anyone in the building within 3 to 5 minutes, the target in OSHA's AED guidance.
That usually means planning floor by floor: elevators, stairwells, secured doors and large floor plates all add time. Walk the route from each AED to the farthest point it covers and time it. Our AED placement guide shows how to work it out, along with mounting height and signage.
What a compliant building AED program includes
A building AED program combines the devices, the people on site and a routine that survives tenant and staff changes.
AEDs placed so one can reach any point in the building within minutes
Clear signs, and cabinets that are easy to reach and open
A named person responsible for each AED
Monthly inspections, written down and dated
Pads and batteries replaced before they expire
Fire extinguishers and first aid cabinets on the same routine
OSHA requires portable fire extinguishers in covered workplaces to be visually inspected monthly (29 CFR 1910.157(e)(2)), so many facility teams already walk their buildings each month. Checking the AEDs and first aid cabinets on the same walk adds little time.
How AED Log handles property AED programs
AED Log puts every AED, extinguisher and first aid cabinet in every building into one account, with a QR label on each unit for the monthly walk.
QR label sheets for walk-throughs
Print Avery 5160 label sheets filtered by building and sorted by location, so the labels come off the sheet in walking order. Scan each unit on your rounds to open its inspection.
Every equipment type, one schedule
Add fire extinguishers ($6 per unit per year), first aid cabinets ($8) and eyewash stations ($10) next to your AEDs, each with its own checklist.
A site contact for each building
Name a responsible person and an on-site contact for each building, and route alerts to them or to everyone with access to that building.
Records for owners and auditors
Download inspection history and the expiration forecast for one building or the whole portfolio, as a CSV or a branded PDF.
Managing a portfolio of buildings
Each building is a location, and locations are unlimited, so you pay one price for the number of AEDs in your tier across the whole portfolio.
Building engineers see only their buildings, while the portfolio manager sees every building on one dashboard, with overdue checks and expiring parts listed first. A portfolio with 100 AEDs pays $4,320 a year.
Related guides and templates
These guides and free templates cover placement, signage and the other safety equipment in your buildings.
AED placement guide Printable AED sign Fire extinguisher inspection checklist (free PDF) First aid kit inspection checklist
Property manager AED FAQ
Do commercial buildings need an AED?
Some states and cities require AEDs in certain kinds of buildings. The AED law data in AED Log lists 41 states that require AEDs at specified locations. Check your state's AED law and your local codes.
How many AEDs should a building have?
Enough that someone can bring an AED to anyone in the building within 3 to 5 minutes, the target in OSHA's AED guidance. Our AED placement guide shows how to work it out.
How do QR labels help with building walk-throughs?
Print Avery 5160 label sheets filtered by building and sorted by location, label every unit, and scan each one on your walk-through to open its inspection.
What happens when someone scans an AED's QR code?
The label opens that unit's page on your portal. The person signs in if they aren't already, and sees the unit only if they have access to its location. From there they can start an inspection.
Keep every building's safety equipment ready
AEDs, fire extinguishers and first aid cabinets across your portfolio, inspected on one walk.
45 days free. No credit card required. Then plans from $114 a year.